Picking a Project: Tips and Tricks

Picking a Project: Tips and Tricks


Every grant opportunity requires a project - a specific use for the funding. This could include equipment purchases, programs, activities, or property improvements. When reviewing grants opportunities, consider potential projects that could align. Use these tips to brainstorm, select, and refine your project for the best chance of success.

Gathering ideas

Idea
Start by considering what your Group needs
  1. Engage youth members: As a youth-led organisation, involve youth members in choosing and prioritising projects. Ask what they need for their dream program and Group
  2. Consult volunteers: Discuss with your Group Council and Committee to identify needs for delivering the current program 
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Key questions to guide brainstorming:
  1. Do you have urgent property or equipment needs?
  2. Does your Group have a wish list? If not, start one for future grants
  3. Is any equipment old, damaged, or missing?
  4. Are knowledge or skills gaps preventing effective programs?
  5. What do youth members want to do but lack the equipment for?
  6. How can you make your program safer or more accessible?
  7. What’s needed to achieve your Group’s long-term goals or strategic plan?
Encourage big ideas and creative input to identify impactful projects!

Choosing a project

With a clear understanding of your Group’s needs, identify the project that best fits the grant opportunity.
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Align with grant priorities and objectives
  1. Review program guidelines for requirements, rules, and objectives
  2. Look for project priorities on the program’s website or guidelines
  3. Research the funding body’s mission and priorities
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Ensure project eligibility
  1. Check the funded activities or expenses outlined on the website or in guidelines
  2. Check specific requirements for eligible expenditure
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Meet application requirements
  1. Review required evidence and documentation on the program’s website or guidelines
  2. Consider if you can provide all necessary materials for your project, such as:
    1. Recent quotes
    2. Project plans
  3. Application requirements may limit your project options – plan accordingly
Alert
Avoid forcing an application
Don’t apply just for the sake of it. Choose a project that aligns with the grant criteria and that you can confidently ‘sell’ to the funding body. A poorly chosen project risks rejection before you even begin. Value your volunteer time by planning a strong, eligible project.

If you have any other questions about grants please reach out to grants.manager@team.scoutsvictoria.com.au.