Change or retire an Adult Member - AMC

The A2 and A3 process has now been automated. This is used to alter an Adult/Leader Classification or role/position. A move to Fellowship is considered a change not retirement. This process is also used to retire an Adult/Leader. All State role changes and any requests for secondary appointments are completed by emailing leaderroles@scoutsvictoria.com.au.

Step One: LIC initiates Adult Membership Change (AMC) from extranet member record

•Open Member Record

•Select 

•Choose to change or retire

•Select role or position to change or retire

                                                                                                

                                        

For Fellowship, select Region ASF or Group, campsite and add Fellowship in classification.  For Adult Supporters: Select Position eg group rostered parent

•Select to change formation or same as current

•Select new classification or position or same as current

•Insert retirement reason if applicable, add comments and select submit application

Step Two:  

Email link is sent to Member and will cc in LIC and District/Region Leader (incoming and outgoing if applicable for change)  

Step Three:  

Member selects Link in email and then accepts or rejects change and adds comment. If there is no response from member- MST move to Step five  

Step Four:  

Member accepts change or retirement: Email notification will be sent to LIC and District/ Region Leader.  

Step Five:   

District or Region Leader approves change in their workflow 

Step Six:  

MST checks and auto populates the adult membership list, which is approved each Sunday 

If Member rejects change or retirement:  

Step Four:  

Email notification will go to LIC and District/ Region Leader with member comments 

Step Five:  

Follow instructions in email to either follow up with member or proceed with advice from peopleandculture@scoutsvictoria.com.au   

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