How do I add Guest (external) users into my Microsoft Team?
Guest users are users without their own Scouts Victoria account, who can still participate in the Microsoft Team discussion, access files, and so on.
Guest users do have some limitations, such as not being able to join private chats, or group chats.
To invite a guest, you must be an owner of Team in Microsoft Teams.
To invite a guest user, do the following:
Step 1: Open Microsoft Teams
- Launch the Microsoft Teams application, either on the Web or the desktop app if you are using it. If you get stuck here, see How do I log into Teams?
- Navigate to the team you wish to add a guest to from your team list.
Step 2: Add a Member
- Click on More options (⋯) next to the team name.
- Select Add member.
Step 3: Enter Guest’s Email
- Type the guest’s email address into the field provided. Note: The guest can have any email account, such as Outlook, Gmail, etc.
- You may need to click 'Add <email> as guest?'
- Then, click into 'Add name' to update their name to something more useful than their email address.
- Click 'Add'
Image: Screenshot of adding a guest's email address to add them as a guest.
Image: Screenshot of adding a guest's email address to add them as a guest.
When adding a guest to your Microsoft team, you can customise their name. Simply click on “Add Name” and enter the desired name. If you don’t customise the name, the guest’s email will be used as their name by default.
Image: 'Screenshot of Teams add-guest dialog with 'Add Name' highlighted.
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