Extranet Workflows

Extranet Workflows

Extranet
Workflows  


Extranet workflows will load on your page when you first login , note you will only see the folders that have current work outstanding.

1. Accounts to be paid; this workflow gives your outstanding debt to Scouts Victoria, for census, major events, training etc.
2. Adult Membership Admin: this workflow will let you know how many of your Group do not have photos on the membership system
3. Adult Membership Review:  this workflow 
4. Census 
5. Child Safe Scouting: this workflow will let you know who has not yet completed Child safe Scouting on demand eLearning 
6. Contact details to be updated: this workflow will contain, incorrect details, such as missing or incorrect emails or  incorrect postal addresses for Adults, youth members and primary contact details.
7. Group Admin information: this workflow 
8. Online Membership applications to be processed: this workflow will contain Youth or Adult Applications that you need to approve 
9. Police Clearance Admin: this workflow contain members with expiring/expired Police check in 6 weeks or less. The Leader, Adult Helper or extranet user is sent automatic reminders at 6, 3 and 1 week prior to expiry. It is the Member's responsibility to click on the link sent in emails (check junk or spam folders) and upload documents into our Crimcheck system before their Police Check expires.
10. School engagement: this workflow will contain members without schools assigned, a missing year level and members with an inactive school. this can be updated by going into members record, selecting Edit after their Personal details, search and enter school/year level or selecting the tick box if you cannot find the school. Please enter Home School if this is the case. select SAVE before closing screen.
11. Training: this workflow will contain Leaders with insufficient Training according to their Mutual Agreement timeframe. New Leader information can be found here and please see training plans on the website for more information here.
12. WHS/Childsafe Scouting expired/expiring within 6 weeks: This workflow will contain all Adults over 18 years of age who have expiring WHS for Scouting and/or ChildSafe Scouting on demand eLearning module/s 6 weeks or less. The Adult is sent automatic reminders at 6, 3 and 1 week prior to expiry. Again, please get members to check junk or spam folders. Their Membership is then cancelled if not completed.

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