Stage 1) Applicant applies for a Working with Children Card 

A volunteer WWCC is free.

All adult members are required to hold a WWCC and have the details of the card recorded against their membership record.

For online WWCC applications go to : Service Victoria

**If identity is not able to be verified online with Service Victoria or the required documents are not available it can be done in person at Australia Post

In-person Applications for WWCC

Applicants should use the codes 10 and 42 on their WWCC application.

Organisation details to be recorded against the card:

Scouts Victoria,

152 Forster Road,

Mount Waverley VIC 3149

Tel: 03 8543 9800

email: wwcc@scoutsvictoria.com.au

Please do not use the name or address of your local Group.

For existing cardholders, this can be done online through Service Victoria.

Victorian Legislation provides exemptions to some occupations. However, Scouts Victoria requires that all adult members hold a WWCC regardless of any exemption that may be applicable under the Act. This requirement ensures that Scouts Victoria applies a consistent approach to all adult members. 

Stage 2) Applicant completes and submits the invitation. 

Applicant to receive an invitation to join via email, from the Group Leader/Leader in Charge (LIC). It is important to use the full legal name in this application. **The name used must match any ID documents that will be used in the National Police Check and on the Working With Children Card.

Please check name and date of birth before submitting.

If you have been a member (Adult or Youth) in the past, please ensure your Group Leader knows this before submitting so that we can connect the application to your old record.

Stage 3) Applicant completes SkillSurvey 

SkillSurvey is Scouts Victoria online system that is used for reference checking.

The reference checking process collects feedback on a range of personal skills and attributes which are relevant to volunteer roles in Scouting.

Please don’t be put off by the business language of the Skill Survey messages. References need not all be employment related. You can select references from many parts of your life, including volunteering, school, personal associations and long-time friendships. 

A link will be sent that will open a web page where referees can be entered. We ask that this is completed within 24 hours of receiving the email.

Referee Requirements: At least 1 manager/supervisor and one other peer (No Relatives)  who can share feedback on your work or volunteering experience.

1. One of the two references must be entered as a manager/supervisor or teacher/professor/instructor from Skill Survey's relationship type options. 
   
1. For recent graduates a teacher, professor or instructor may qualify as a manager referee. 
   
2. While ideally this a current or past manager/supervisor, in situations where a manager/supervisor reference is not available you may enter your prospective Group Leader for this reference.
2. If possible, applicants are encouraged to provide one Scouting-related referee who is a member within the organisation.
   
1. Please note: we are only able to accept one Scouting related reference. 
   

This can be a really slow process so to avoid delay, we ask you to keep in contact and monitor your referee progress:

1. Alert your referees to watch for the web link via email.
   
2. Login and view the link daily to monitor reference completion progress.
   
3. Contact referees that haven’t completed and remind them to complete the survey.
   
4. Check for email bounce backs and incorrect email addresses. If an email does bounce back please correct the address in the system and then resend the request to your referee.
   

Please contact Member Services for assistance if you have any difficulties with SkillSurvey at memberservices@scoutsvictoria.com.au or on PH: 8543 9800. 

Step 4) Complete a National Police Check (CrimCheck)

Please do not undergo own National Police Check it is most likely that the check provided will not be a National Police Check that we can accept. The National Police Checks that we conduct cover more than just Child Protection issues and will therefore be paid by Scouts Victoria.

National Police checks are conducted by Scouts Victoria to identify any offences or criminal history that may be incompatible with our Adult Code of Conduct. The police check provides an outline of all offences that a person has been found guilty of or pending court appearances. This information is more extensive than a Working with Children Check which covers specific offences relating to children and some offences relating to adults. This information is kept in the strictest confidence and retention of this information is managed in line with the access agreement with our police check provider.

Scouts Victoria uses CrimCheck, as you are able to upload your ID documents directly into the system. 

You can find the list here of the ID requirements. 

1. Go to the link provided in the email.
2. Read the disclaimer carefully on the opening page and take note that clicking “yes” will be considered consent for a national police check to be lodged.
   
3. Fill in the next page of the online form taking extra care with personal information as once the check is submitted to the national police we cannot edit or change any personal information.
   
4. Upload your ID documentation.
   

If you experience any difficulties uploading your ID to CrimCheck, please don't hesitate to contact Member Services for assistance at member services@scoutsvictoria.com.au or on PH: 8543 9800. 

5. Once the form is completed and submitted confirmation email from CrimCheck with be sent. No further action is required. This is for applicant information only and does not need to be responded to or forwarded it to anyone.  Member Services will receive a notification when the police check clearance comes through. CrimCheck will forward a copy to the applicant.

Step 6) Application is finalised by Member Services

Once the national police check clearance is received, Member Services will finalise the membership application accordingly including validating the WWCC information.